Editorial Assistant

  • London  
  • Company
    RELX Group  
    Start date
  • Closing date
    30 May 2021  
    Posted on
    30 March 2021  

Over the years, The Lancet has evolved as a family of journals (across Child & Adolescent Health, Diabetes & Endocrinology, Digital Health, Gastroenterology & Hepatology, Global Health, Haematology, HIV, Infectious Diseases, Neurology, Oncology, Planetary Health, Psychiatry, Public Health, Respiratory Medicine, Biomedicine, Clinical Medicine). We seek to address urgent topics in our society, initiate debate, put science into content and influence decision makers around the world. Our core belief is that medicine must serve society, that knowledge must transform society, and that the best science must lead to better lives.  

This is an entry level graduate position based in Central London and would suit someone who is keen to establish a career within medical publishing. The role will consolidate basic publishing skills, offer close liaison with the Editorial department and provide opportunities for personal development such as occasional writing for Lancet journals. The person in this full-time post will report to the Lancet Operations Manager and will be responsible for supporting the administrative processes of the Lancet family of journals. Special responsibilities can include picture research, managing author’s proposals and commissioning for review content, and the creation and production of complex tracking reports which are essential for an efficient flow of manuscripts and content planning. There will also be opportunities to assist with Editorial projects that will support The Lancet’s strategy. The successful candidate will need to be both independent and able to work closely with others. Good communication and organizational skills are essential. A flexible, proactive, and keen to learn attitude is required. An ideal candidate will suggest improvements to processes and services and help to implement changes.

Main Activities and Responsibilities: 

Peer review support:

  • To assist the Editors in tracking manuscripts from submission to publication.
  • To assist with the maintenance of our databases (including training of others in the use of our manuscript database and web-submission system).
  • Be a primary contact for members of the editorial team and provide support, coaching, and training to Journal Office peers.
  • Review procedures and suggest improvements when appropriate.
  • Answer enquiries from authors, editors, reviewers, and the public. This will require awareness of the confidential nature of the peer review process.
  • Oversee efficient and accurate filing and file retrieval.
  • Willing to help editors to work as efficiently as possible.  
  • Seek to improve processes, need to feel comfortable encouraging editors and colleagues to work differently. This is a busy role and small improvements can have a very noticeable positive effect.

Reporting and payment administration:

  • To create and produce Lancet metrics reports, and to refine and present results efficiently in Excel 
  • To work with the Lancet Operations Manager in refining regular reports where appropriate 
  • To assist with the production and analysis of statistical data 
  • Administering contributor and reviewer payments for the Lancet journals, and trouble-shooting with payees and Elsevier payment departments to ensure timely payment.

Editorial support:

  • Co-ordinate and maintain Lancet business continuity processes.
  • Assist Operations Manager with Editorial projects as appropriate.
  • Provide support and holiday and absence cover for colleagues.
  • To undertake any editorial support that the peer review editors may require as appropriate.

Skills and Qualifications:

  • Educated to degree level (2:1 minimum) or equivalent in a medical science related subject is essential. Previous administrative or publishing experience is preferred, but not essential.
  • Strong English language skills, with sound communication and interpersonal skills.
  • Must be able to work independently, but also be an excellent team player who is organised and willing to adapt to the needs and requirements of a busy department.
  • Strong organisational skills with a can-do approach to work and highly interested in medical publishing.
  • Good analytical and problem-solving skills.
  • A customer and people focused approach is essential.   
  • Must be able to demonstrate a proactive and flexible attitude, with a keen willingness to show initiative.   
  • Essential computer skills include familiarity with database management. Proficient in using Microsoft Office packages.

Elsevier is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. If a qualified individual with a disability or disabled veteran needs a reasonable accommodation to use or access our online system, that individual should please contact us.

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About Us:

RELX is a global provider of information and analytics for professional and business customers across industries.

We help scientists make new discoveries, lawyers win cases, doctors save lives and insurance companies offer customers lower prices. We save taxpayers and consumers money by preventing fraud and help executives forge commercial relationships with their clients.

In short, we enable our customers to make better decisions, get better results and be more productive.

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